Mercer has launched an eGovernance service in response to growing demand from pension scheme trustees to move to paperless trustee board and committee meetings. The consultancy has linked up with eShare, a leading provider of governance software, to provide an online governance solution that Mercer will help tailor to the specific needs and requirements of individual schemes in order to help them improve operational efficiency and governance.
Through eShare’s BoardPacks trustees and corporates can safely access, manage and store scheme documents, arrange meetings, log decisions and actions as well as maintain a risk register. By combining Mercer’s extensive governance expertise with eShare’s software, Mercer can help trustees to design the right set-up for their scheme, including loading of the scheme documents structured in a logical and practical way, support with designing the governance tools such as the risk register, and implementing best governance practices.
Clare Owen, Head of Mercer’s Governance group, said: “A constant stream of new regulation and an increasing amount of ‘business as usual’ tasks means trustees’ workloads remain high. We are constantly looking at ways of helping them run their pension schemes in smarter and more efficient ways.
“Technology, tailored to fit the specific scheme, and coupled with good governance practices, can help reduce the preparation time for trustees and committees allowing them to focus on the more critical decisions. It can also improve data security, allow real-time access to scheme documents and other materials during and outside meetings, support trustee training, as well as increase the efficiency and timeliness of post and intra-meeting activity.”
Alister Esam, CEO at BoardPacks, commented: “In this digital age, the volume of information is increasing, and organisations need to increase the speed, agility and intelligence with which they make critical business decisions and manage business risk. Good, secure, digital data management systems can help organisations put the processes in place to support this, whilst also achieving significant cost and resource benefits by removing paper from the board and committee meeting.
“We are delighted to be working with Mercer and supporting their clients to run their schemes effectively both inside and outside meetings.”
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